Airborne MTB Club Bylaws
Article 1 – Name, Purpose
Section 1: The name of the organization shall be the Airborne Mountain Bike Club of the Treasure Coast, Fl., Inc., abbreviated AMBC.
Section 2: The Airborne Mountain Bike Club of the Treasure Coast, Fl., Inc. is a volunteer group organized exclusively for the development, enhancement, and maintenance of mountain bike trails in the Treasure Coast area. AMBC maintains a direct line of communication with Martin County Parks & Rec. regarding trails in Martin County. AMBC maintains a line of communication with St. Lucie County through the Bike-Ped Coordinator. We will also develop a line of communication with State Park Rangers and any other land management agency, such as South Florida Water Management District where land use and trails are concerned. AMBC aligns its goals and mission with the International Mountain Bike Association, IMBA.
Section 1: Membership shall consist of different categories, based on dues paid or volunteer contributions. Regular: $25/year. Family: $30/year. 5-Year: $100 and a $500 Lifetime Membership. Honorary Lifetime Memberships: appointed by the board of directors to those individuals, clubs, or businesses having demonstrated outstanding commitment to the club and its mission. AMBC reserves the right, during times of need, to offer free one-year memberships in exchange for time donated to restoration and expansion of trail systems. A current list of members, by category, will be maintained on the AMBC website.
Section 1: Board Role, Size, and Compensation. The Board is responsible for the overall policy and direction of the association, and delegates responsibility for day-to-day operations and committees. The Board shall have up to six members and not fewer than four members. The board receives no compensation other than reasonable expenses.
Section 2: Meetings. The Board shall meet at least four times a year, at an agreed upon time and place.
Section 3: Board Elections. Elections of new directors or election of current directors to a second term will occur as the first item of business during the first quarter of the year every four years (2007, 2011, 2015…). Immediate past officers will be expected to move to board positions to provide seamless transitions for new officers. At least two of the elected association officers shall serve on the Board. Outgoing officers should, as part of their responsibility, attempt to locate a person to run for their position as they vacate the office – and not to leave a vacancy.
Section 4: Terms. All board members shall serve four year terms, but are eligible for re-election. There are no term limits. The board may call a special election if an officer leaves his or her post before the end of a term. The board may call an election if an officer is guilty of conduct detrimental to the well being of mountain bike enthusiasts on the treasure coast.
Section 5: Quorum. A quorum response (either in person or by e-mail) by at least 60% of the Board members before business can be transacted or motions made or passed.
Section 6: Notice. An official Board meeting requires that each Board member have written (e-mail) notice two weeks in advance.
Section 7: Officers and duties. There shall be three elected officers of the association consisting of a President, Vice President, and Treasurer/Membership Chairman. Appointed officers shall consist of Trail Care Manager(s), Social & Events Coordinator and there may be a continuing need for a team of New Trails Investigators.
Their duties are as follows:
The President shall convene regularly scheduled Board and association meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice-President, Treasurer/Membership Chairman. The President will be the primary contact for land managers, media, race promoters, and IMBA.
The Vice President will chair committees on special subjects as designated by the board, which may include trail workdays and equipment management. The Vice President should also make it a priority to attend any meeting that the President can not attend.
The Treasurer/Membership Chairman shall be responsible for keeping records of Board actions, including taking minutes at all board meetings, sending out meeting announcements, and assuring that corporate records are maintained. A financial report can be presented at each Board meeting, coordinate the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public, process membership applications and mail.
The Trail Care Managers will coordinate trail work days and collect volunteer hours on a monthly basis (when this becomes necessary). He ensures that trail development is in line with all requirements and recommendations. They will function as the first point of contact between trail users and the club.
The manager, with the help of his or her trail care crew will monitor the conditions of designated trail. Maintenance logs shall be maintained on a monthly basis for structures (when deemed appropriate) and reported in a timely manner to the Land Manager and club President. Necessary repairs will be made as promptly as possible and structures closed off until repairs are made. Proper trail markings are monitored.
The Social & Events Coordinator is responsible for permitting, scheduling, and overseeing BBQs, road trips, camping trips, fun rides, kid’s rides, night rides, group ride and is the contact for race promoters and special festivals.
The New Trails Investigation Team will be counted upon to either personally inspect new trail and riding opportunities in our area – or to locate riders to explore these areas and report back to the club. With so many new lands coming on line in the treasure coast counties, we expect there to be some great riding opportunities, and also some places better suited for other recreational pursuits.
Section 8: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Board members two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member’s term.
Section 9: Resignation, Termination, and Absences. Resignation from the Board must be in writing and received by the President. A Board member shall be dropped for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.
Section 10: Special Meetings. Special meetings of the Board shall be called upon the request of the President or one-third of the Board. Notices of special meetings shall be sent out by e-mail to each Board member two weeks in advance.
Section 1: The Board may create committees as needed. The President appoints all committee chairs or section managers with approval of two-thirds of the Board.
Section 2: The three elected officers serve as members of the Executive Committee. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.
Section 3: Finance Committee: The Treasurer is chair of the Finance Committee, which includes two other Board members (events and equipment to be represented). The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with other Board members. The Board must approve the budget, and all expenditures must be within the budget. The Board or the Executive Committee must approve any major change in the budget. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures, and pending income. The financial records of the association are public information and shall be made available to the membership, Board members and the public.
Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to the President to be sent out with the regular Board announcements.
These Bylaws were approved at a meeting of the Board of Directors and general membership of the Airborne Mountain Bike Club of the Treasure Coast, Inc. on February 18th, 2007.